Weather Policy and Guidelines

Below are the guidelines for how the Washington Student Cycling League will conduct races in the event of challenging weather. Our primary consideration is the safety of our riders, race support staff, volunteers, spectators and potential damage to the venue including the trails and the infield.

Any decisions regarding canceling, postponing, or altering race start times, lap length, number of laps, etc. will be made jointly by the League Director, the Chief Course Marshal, the League Official and the land manager. Often this decision cannot be made until the day of the race due to the unpredictable and emergent nature of wet or stormy weather. We will make every attempt to notify riders, parents, coaches and the community by email and text messaging via our registration system, on the League website, and through social media as soon as possible.

Weather Guidelines

  • Races are held on their scheduled date and times unless the race course or weather on the day of the race is deemed un-ridable and/or dangerous.
  • The League will have the option to delay the start of a race from the published times if the weather has created dangerous conditions.
  • Courses and/or lap length may be altered or shortened because of weather conditions.
    • The League will advise of changes to race course or lap count at the pre-race coach meeting if changes are known at the time.
    • Last minute changes will be broadcast to racers at the start of each field via the staging and starting staff.
  • All racing will stop immediately in the presence of lightning and thunder. Course marshals will direct racers off course where they can seek shelter in vehicles, trailers/RVs, or buildings.
  • Re-starting a race that has been stopped (and course cleared) due to lightning (or other emergency);
    • Depending on schedule and number of laps completed, the race may be declared over. If time permits, racers will be directed to re-stage at the start line and an abbreviated race will be conducted.
  • If a race is cancelled, the League will make all efforts to re-schedule the race. In the event that it is not possible to re-schedule, program fees or a portion thereof, will not be refunded.
  • Race points:
    • If a race is cancelled (not able to be moved or rescheduled):
      • No team points will be awarded and the race will not be included in the season overall team point standings.
      • No individual points will be awarded and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races (i.e. if only 3 races offered, series overall would be 2 our 3 races).
    • If a race is partially completed (some fields complete their race and others do not):
      • No team points will be awarded and the race will not be included in the season overall team point standings.
      • Individual points will be awarded in all of the fields that completed their race and those fields will proceed through the season as normal.
      • No individual points will be awarded in the fields where races were not completed and the race will not be included in the season overall individual point standings. Riders will still have a “drop race” available from the remaining races.